Job thread 29 March 2022

1.ADMINISTRATIVE ASSISTANT
(X2 posts – 12 months contract)
2.ADMINISTRATIVE ASSISTANT/COMMITTEE COORDINATOR
3.DATA CAPTURER
ADMINISTRATIVE ASSISTANT
(X2 posts – 12 months contract)
REF NO: 2022/03
Commission on Khoi-San Matters
SALARY : R176 310 per annum plus 37% in lieu of benefits
CENTRE : Pretoria
REQUIREMENTS : A Grade 12 Certificate or equivalent qualification plus a certificate in Office
Management/Secretarial Studies with at least one (1) year experience in office
management and administration. Fluent in Afrikaans. A post-Matric
qualification will serve as an added advantage. Core competencies: Client
orientation and customer focus. Communication (written & verbal). Honesty
and integrity. Planning and organizing. Telephone etiquette. Computer literacy.
Technical Competencies: Office management and administration, secretarial
functions and general administration.

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DUTIES : The successful candidate will perform the following duties: Develop and
manage an efficient filing system and flow of documents for the Commission:
Receive and distribute documents to members of the Commission on Khoi-San
matters. Record documents in the appropriate registers. File and manage the
paperwork of the Commission. Establish effective document tracking systems.
Provide secretarial support services to the Commission: Co-ordinate and
prepare documentation for the Commission’s meetings/workshops/public
hearing and outreaches. Compile agenda, attendance registers, minutes and
reports. Draft memoranda and any other correspondence as directed by the
Secretariat or Commission. Manage the diaries of the Commission, Promote
effective diary co-ordination. Provide administrative support services: Arrange
logistics and related activities for travel, meetings, workshops, public hearing
and conferences. Manage the telephone and communication systems in the
office. Purchase and order stationery and equipment. Manage inventory and
equipment within the office. Make copies, fax and email documents as
required.

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ENQUIRIES : Ms T Ramsumair: Tel No: 012 334 5841
APPLICATIONS : Applications may be posted to: Human Resource Management, Department of
Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to: 509
Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building
FOR ATTENTION : Director: Human Resource Management
+
ADMINISTRATIVE ASSISTANT/COMMITTEE COORDINATOR
REF NO: 2022/04
(12 months contract)
Secretariat: National House of Traditional & Khoi-San Leaders
SALARY : R176 310.per annum plus 37% in lieu of benefits
CENTRE : Pretoria
REQUIREMENTS : A Grade 12 Certificate or equivalent qualification plus a certificate in Office
Management/Secretarial Studies with at least one (1) year experience in office
management and administration. A post-Matric qualification will serve as an
added advantage. Core competencies: Client orientation and customer focus.
Communication (written & verbal). Honesty and integrity. Planning and
organizing. Telephone etiquette. Computer literacy. Technical Competencies:
Office management and administration, secretarial functions and general
administration.

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DUTIES : The successful candidate will perform the following duties: Develop and
manage an efficient filing system and flow of documents in the unit: Receive
and distribute documents to members of the NHTKL. Record documents in the
appropriate registers. File and manage the paperwork of the committees.
Establish effective document tracking systems. Provide secretarial support
services to the House: Co-ordinate and prepare documentation for Committee
meetings/ workshops/public hearing and outreaches. Coordinate meetings of
committees. Compile agenda, attendance registers, minutes and reports. Draft
memoranda and any other correspondence as directed by committees.
Manage the diaries of the committee Chairperson. Provide administrative
support services: Arrange logistics and related activities for travel, meetings,
workshops, public hearing and conferences for the committees. Manage the
telephone and communication systems in the office. Purchase and order
stationery and equipment. Manage inventory and equipment within the office.
Make copies, fax and email documents as required.
ENQUIRIES : Ms R Zungu: Tel 012 336 5852
APPLICATIONS : Applications may be posted to: Human Resource Management, Department of
Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to: 509
Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building
FOR ATTENTION : Director: Human Resource Management
+
DATA CAPTURER
REF NO: 2022/05
(12 months contract)
Commission on Khoi-San Matters
SALARY : R147 459. per annum plus 37% in lieu of benefits
CENTRE : Pretoria
REQUIREMENTS : A Grade 12 Certificate or equivalent qualification at NQF level 4 with at least
one (1) year experience in data capturing and/or data management.
Knowledge and experience in MS EXCEL or ACCESS. Ability to capture data
and collect statistics. Fluent in Afrikaans. A post-Matric qualification will serve
as an added advantage. Core competencies: Job knowledge. Interpersonal
relations. Flexibility. Teamwork. Communication (verbal and written). Technical
Competencies: Advanced computer literacy. Typing proficiency. Report
writing. Planning and organizing.

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DUTIES : The successful candidate will perform the following duties: Capture data from
available records into required formats e.g databases, tables, spreadsheet.
Maintain data quality. Verify, query missing data and errors observed during
data entry. Review and validate all data from the records. Ensure data
backups. Update registers and statistics. Keep and maintain records and files.
Ensure records and files are properly sorted and secured. Provide secretarial
and administrative support to the Commission.
ENQUIRIES : Ms T Ramsumair: Tel No: 012 334 5841
APPLICATIONS : Applications may be posted to: Human Resource Management, Department of
Traditional Affairs, Private Bag X 22 Arcadia 0083 or Hand deliver to: 509
Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building
FOR ATTENTION : Director: Human Resource Management
.
DEPARTMENT OF TRADITIONAL AFFAIRS
It is the intention to promote representivity in the Department through the filling of this position. The
candidature of applicants from designated groups especially in respect of people with disabilities and
youth will receive preference.
CLOSING DATE : 8 April 2022
NOTE : The successful candidate’s appointment will be subject to a security clearance
process and the verification of educational qualification certificates.
Applications must quote the relevant reference number and must be completed
on the NEW Z83 form obtainable from any Public Service department and
signed when submitted. From 1 January 2021 should an application be
received using the incorrect application for employment (Z83), the application
will not be considered. All applications must be accompanied by a
comprehensive CV, copies of qualifications, Identity document and driver’s
license. Such copies need not be certified. Shortlisted candidates will be
required to submit certified copies a day before the interview date. Persons
with a disability are encouraged to apply. It is the applicant’s responsibility to
have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA) and to provide proof of such evaluation. Incomplete
applications or applications received after the closing date will not be
considered. It is important to note that it is the applicant’s responsibility to
ensure that all information and attachments in support of the application are
submitted by the due date. Due to the large number of responses anticipated,
correspondence will be limited to short-listed candidates only. If you have not
been contacted within three months of the closing date of the advertisement,
please accept that your application has been unsuccessful.

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Advertised on on circular 11 of 2022

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