Scanning Clerk position at AVBOB

CompanyAVBOB Mutual Assurance Society
Reference #209CL11
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Published05/04/2022
Contract TypePermanent
LocationPretoria, Gauteng, South Africa
IntroductionThe above-mentioned position exists within the Correspondence Department and is responsible for the department in the achievement of set objectives and targets.
Job FunctionsAdministration
IndustriesInsurance
SpecificationRESPONSIBILITIES INCLUDE:
Receiving of batches
•Receive batches from Senior clerk scanning
•Compare batch numbers on the list submitted against physical batches.
•Sign batch list to confirm receipt thereof.
Preparations of incoming batches
•Sort documents accordingly.
•Paste slips e.g. receipts on an A4 paper with glue.
•Insert “Patch Separator Sheets” between each policy number/BB numbers.
•Documents must be packed neatly for easy scanning.
•Sign on the batch list to confirm preparation.
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Scanning, indexing and linking of documents
•Pack documents in number order as it appears on the batch list.
•Retrieve information from system after all the documents have been scanned.
•Repeat scanning if the quality of scanned documents is not clear.
•Index policy number into the system.
•Link Policy numbers, where there are more than one policy number belonging to one policyholder
Archiving
•Send Scanned documents for archiving
Ad hoc duties
•Send queried copies to the relevant department.
•Assist as and when necessary to achieve the departments objectives.
RequirementsQUALIFICATION REQUIREMENTS FOR THIS POSITION:
•Grade 10
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EXPERIENCE AND KNOWLEDGE REQUIRED FOR THE POSITION:
•1 Year office administration.

COMPETENCIES REQUIRED FOR THE POSITION:
•Interpersonal skills.
•Time Management.
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Job Closing Date12/04/2022
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