Jobs that requires grade 12 only Jobs that requires only grade 12 LEANERSHIP/INTERNSHIP Office Admin Jobs

HR Intern – Fixed Term Contract

Job Details

Division AVI Head Office

Minimum experience Internship

Company primary industry Consumer Goods

Job functional area

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Administrative Contract term12 months

Job Description

An exciting opportunity exists for a Human Resources Intern at AVI  in BryanstonJohannesburg.  The purpose of the role is to assist and support HR and Line Management through effective and efficient HR Administration and services.   

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Line Manager: HR Manager

Job Specification:

Key Performance Areas:

Attraction and Retention:

  • Assistance with interviews
  • Scheduling a comprehensive HR induction and liaising with line management to prepare job specific induction
  • Compiling and updating the Induction Manual for all new engagements
  • Informing all relevant stakeholders of the new engagements
  • Conduct follow up interviews (where relevant) at the end of induction and provide a trend analysis with HR or schedule follow up interviews for the relevant HR Manager
  • Liaise with Recruitment regarding the Administering of pre-employment checks for employees as well as manage the logistics of a new starter
  • Assist line managers with on-boarding of successful candidates and take-one documentation specific to each business unit
  • Update & maintain new starter tracker and co-ordinate on-boarding
  • Prepare relevant documentation in advance of appointments
  • Draft letter of appointments
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Employee Relations:

  • Ensure accurate record keeping of IR matters
  • Assistance in coordinating all grievance and IR procedures
  • Assist the HR team with Employee Relations matters as and when required.
  • Follow up with line managers on outstanding investigation processes.
  • Update the IR log with Disciplinary Cases

 HR Administration:

  • Assistance with all HR Payroll Administration
  • Advise Payroll of any changes to employee details and information where required
  • Administer Acknowledgement of Debt forms and submit to Payroll
  • Sending all HR related documentation to Scanning in Payroll
  • Ensure personnel disciplinary files are properly maintained and secured (ensure confidentiality of files)
  • Maintaining the notice boards within the various allocated areas i.e. HR information and Job Vacancies, Birthdays
  • Filing and record keeping of HR documentation as required
  • Ensuring the logistics regarding HR interventions and meetings are efficiently organized.
  • Assist with arranging of HR events
  • Updating organograms
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Reporting:

  • Providing and collating data for HR and ad hoc reporting
  • Assist with annual processes and performance management
  • Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
  • Assist with HR projects

Benefits Administration:

  • Assistance in the administration of all employee benefits i.e. Provident Fund, Pension Fund, Medical Aid, IOD, Death, Funeral, Disability, Incapacity etc

Engagements:

  • Ensure accurate employment packs (Take on forms, employment contracts etc.) are signed and maintained.
  • Send all employment packs to Payroll on SharePoint

Changes:

  • Ensure accurate letters are signed.
  • Send all employment packs to Payroll on SharePoint

Terminations:

  • Ensure all termination packs are submitted to SharePoint
  • Submit all original Provident Fund withdrawal forms to SharePoint
  • Assistance in conducting exit interviews

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 Learning and Development Administration

  • Track and submit all Business Units training initiatives to L&D Training and Events;
  • Assist with submission of Workplace Skills Plan (WSP); Annual Training Report (ATR); and Employment Equity Plans;
  • Co-ordinate and track all Educational Assistance Process and Workflows.
  • Co-ordinate training and induction sessions;
  • Address general training queries received from management and employees
  • Provide parties timeously with the relevant and accurate HR documentation by compiling data for training activities.
  • Track and co-ordinate graduate and Learnership;
  • Assistance with completing Attendance Registers
  • Booking of venues / catering for training
  • Notifying individuals of training
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Minimum Requirements:

Experience:                                                                   

  • No experience required

Qualifications:

  • National Diploma or Bachelors degree in HR Management / Psychology / Industrial Psychology
  • Honours / Masters will be a strong advantage

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 Additional Requirements:

  • Computer literacy (MS Office) and Outlook
  • Basic knowledge of HR Practices
  • Basic knowledge of interviewing skills
  • Knowledge of labour legislation (i.e. Basic Conditions of Employment, Labour relations, Skills Development, South African Qualifications Authority)

Competencies:

  • Analyse and solve problems
  • Communicate Clearly
  • Plan and Strategize ahead
  • Build and use key relationships
  • Innovate and Create
  • Work with others
  • Organise
  • Attention to detail

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