Job Title: Officer: Finance Administrator (Post Level 11/10)
Organizational Unit: University of the Free State -> Vice-Rector: Operations -> Protection Services
Contract Type: Permanent
Occupational Level: Semi-Skilled
Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)
Closing Date: May 28, 2024
Required Documentation:
- Detailed curriculum vitae and cover letter
- Copies of qualifications (SAQA accreditation required for foreign qualifications)
- Copy of identity document (ID or passport for foreign nationals)
- Proof of registration with a professional body (if applicable)
- Copy of driver’s license (if applicable)
- Confirmation of employment from current or last employer (for external applicants)
Duties and Responsibilities:
- Ensure correct budget encumbrances
- Allocate budgets accurately and escalate concerns
- Develop and implement compliance systems for UFS financial policies
- Ensure accurate invoicing for goods and services
- Address discrepancies and queries in real time
- Compile and present expenditure reports (monthly, quarterly, annual)
- Manage purchase orders and requisitions
- Implement interdepartmental debtor management system
- Follow up on interdepartmental payments
- Ensure payments align with contract stipulations
- Monitor and renew contracts as needed
- Liaise with Procurement for new contracts and Finances for service provider queries
- Track and record invoices and credit notes
- Maintain and audit asset register
- Oversee procurement, marking, movement, and depreciation of assets
- Conduct regular asset audits and initiate disposal processes
- Manage finances for traffic section and petty cash
- Audit traffic fine books and payments, generating monthly reports
- Handle lost and found items and uniform distribution
- Address insurance-related queries within Protection Services
- Attend relevant meetings and create internal job requests
Inherent Requirements:
- Bachelor’s degree or Advanced Diploma/B.Tech on NQF level 7 or 3-year National Diploma on NQF level 6 in Financial Management or Accounting
- Minimum of 2 years relevant work experience
- Valid driver’s license
- Computer literacy
Recommendations:
- Experience in the higher education sector
- Registration with a professional body
Competencies:
Required Competencies:
- Results-oriented: Reliable, responsible, dependable, and able to handle high-stress situations
- Strategic thinking: Multi-tasking, analytical thinking, and problem-solving
- Business Acumen: Adherence to rules, proficient in MS Office, knowledge of Asset Management, procurement and supply chain policies, financial management systems, and advanced Excel skills
- Leadership: Cooperative, good-natured, and team-oriented
- Building Coalitions: Ability to interact and connect with others
Assumption of Duties:
As soon as possible
Closing Date: May 28, 2024
Salary:
The annual remuneration package, including benefits, is R421 476.38 – R530 190.63 per annum, depending on the budget, relevant work experience, and qualifications.
Fringe Benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.
Enquiries:
For enquiries, contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. For assistance, contact 051 401 981 / 9813 / 9814 / 9814 / 7659.
Officer: Finance Administrator (Post Level 11/10)
