The Perishable Products Export Control Board (PPECB) invites interested and suitably qualified candidates to apply for the position of Administrator based in Centurion, Gauteng.
Circular No: AD1305_MP
Position: Administrator
Remuneration: Market Related
Job Type: Permanent
Location: Centurion, Gauteng
Area/Business Unit: North Region/Analytical Services (47)
Job Description:
The Administrator will be responsible for:
- Ensuring accurate and timely completion of administrative duties.
- Coordinating the activities of the Laboratory Information Management System (LIMS).
- Delivering excellent service to customers.
- Managing personal workflow and responsibilities.
- Minimizing financial risks.
- Performing statutory duties.
- Implementing the Quality Management System (QMS) in compliance with ISO 17025 standards.
- Communicating and reporting to internal and external stakeholders.
- Ensuring accurate and timely completion and filing of all source documents.
Job Requirements:
1. Qualifications:
- Minimum qualification of Grade 12.
- Qualification in office administration or business administration (added advantage).
2. Experience:
- At least 1 year of administration experience in an office environment.
3. Key Responsibilities:
Technical Processes Implementation:
- Registering samples using LIMS.
- Acting as LIMS system administrator.
- Collecting data for reports.
- Creating Service Requests.
- Creating Certificates of Analysis.
Meetings:
- Participating in laboratory staff management review meetings.
Implementation of QMS (ISO 17025):
- Implementing standard QMS protocols.
- Ensuring compliance with statutory requirements.
- Recording all non-conformances for further investigation.
Communication, Advising, and Reporting:
- Reporting on irregularities in a timely manner.
- Advising the quality manager on the achievements and shortcomings of Lab QMS (ISO 17025).
- Ensuring effective communication and reporting to improve internal relationships and decision-making.
- Answering incoming telephone calls.
Finance:
- Ensuring conformance to financial and control policies.
Administrative Duties:
- Ensuring meticulous typing of certificates.
- Maintaining an implemented filing system and keeping records.
4. Knowledge Required:
- Proficiency in MS Office (Outlook, Word, Excel).
5. Skills Required:
- Well-developed interpersonal skills.
- Excellent oral and written communication skills.
- Sound technical record-keeping techniques.
- Strong organizing and planning abilities.
- Ability to work under pressure.
- Attention to detail.
- Computer literacy in MS Outlook, Word, and Excel.
Closing Date for Applications: May 31, 2024
Start Date: July 1, 2024
Application Process:
To apply for the above vacant position, please follow the instructions below:
- Applications must be submitted via email to ppecbnorthrecruitment@ppecb.com – no hand-delivered applications will be accepted.
- All applications must clearly state, in the email subject line, the position being applied for, including the area/region and unique vacancy number/code – e.g., “ADMINISTRATOR | North Region/Analytical Services – AD1305_MP”.
If you do not hear from us within one week after the closing date, please consider your application unsuccessful.
PPECB: Administrator
