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Comprehensive Guide to the Health and Safety Clerk Role in East London, South Africa

Introduction

The Health and Safety Clerk position is critical to ensuring workplace safety and compliance with health regulations. This role, located in East London, Eastern Cape, South Africa, involves a range of responsibilities aimed at maintaining a safe and compliant working environment. Below, we provide a detailed overview of the job description, required skills, qualifications, and experience necessary for a successful career as a Health and Safety Clerk.

Job Overview

Key Objectives

The main objective of a Health and Safety Clerk is to provide effective administrative and support functions to the Health and Safety & Risk Department. This role is pivotal in ensuring the maintenance of overall safety on site, contributing to a secure and compliant workplace.

Primary Responsibilities

  • Ensuring Legal Compliance: Assist in ensuring the site adheres to all health and safety regulations.
  • Identifying Hazards and Risks: Spot potential hazards and risks on site and report them to the H&S Manager and Risk Department.
  • Stock Verification: Conduct regular checks on stock and stock movements on site.
  • Monitoring Onboard Cameras: Perform spot checks on onboard cameras in trucks to enhance the safety and well-being of the sales crews.
  • Policy Compliance: Aid the Risk Department in identifying any deviations from company policies.
  • Safety Audits: Support the H&S Manager in preparing and conducting safety audits on site.
  • Safety Training: Assist in the preparation and delivery of safety training and onboarding for new employees.
  • Health and Safety Committee Participation: Actively participate in the Health and Safety Committee on site.
  • Administrative Support: Provide administrative assistance to the H&S Manager and Risk Manager, including handling any ad hoc tasks as required.

Skills and Attributes Required

Industry Knowledge

A thorough understanding of the industry and its specific safety standards is essential. This knowledge helps in identifying potential risks and ensuring compliance with relevant legislation.

Legislation (OHS Act)

Familiarity with the Occupational Health and Safety (OHS) Act is crucial. This legislation governs workplace health and safety standards, and knowledge of its provisions is necessary for effective performance in this role.

People Skills

The ability to work effectively with people at all levels of the organization is important. Good interpersonal skills facilitate better communication and cooperation within the Health and Safety team and across the site.

Computer Literacy

Proficiency in using computers and various software applications is essential. This includes the ability to use spreadsheets, word processing software, and other tools necessary for administrative tasks and record-keeping.

Qualifications and Experience

Educational Requirements

A matric certificate is the minimum educational requirement for this role. However, a related qualification in health and safety or a similar field would be advantageous.

Experience Requirements

1-2 years of experience as a Health and Safety Clerk or Administrator is typically required. This experience helps in understanding the practical aspects of health and safety management and administrative support.

Detailed Job Description

Location

  • Country: South Africa
  • Town/City: East London
  • Province: Eastern Cape

Job Type

  • Classification: Permanent

Department

  • Health and Safety

Site

  • 670 – BRB East London

Reference Number

  • PRE240627-1

Closing Date

  • 2024/07/04

Key Outputs and Responsibilities

Legal Compliance

Ensuring that the site complies with all relevant health and safety regulations is a primary responsibility. This involves staying updated on legal requirements and implementing necessary measures to maintain compliance.

Hazard Identification

Identifying and assessing hazards is a continuous process. The Health and Safety Clerk must regularly inspect the site to spot potential risks and report them for corrective action.

Stock Verification

Regular verification of stock and monitoring of stock movements are essential to ensure that all materials are accounted for and stored safely.

Monitoring Safety Systems

Performing spot checks on onboard cameras in trucks helps in monitoring the safety and behavior of the sales crews, ensuring adherence to safety protocols.

Policy Adherence

The role involves assisting the Risk Department in identifying any deviations from company policies, thereby maintaining a high standard of compliance.

Safety Audits

Supporting the H&S Manager in preparing and conducting safety audits is crucial. These audits help in assessing the effectiveness of safety measures and identifying areas for improvement.

Training and Onboarding

The Health and Safety Clerk assists in the preparation and delivery of safety training sessions for employees. This includes onboarding new employees and ensuring they are aware of safety protocols.

Committee Participation

Active participation in the Health and Safety Committee is important for discussing and addressing safety concerns, and for fostering a culture of safety on site.

Administrative Tasks

Providing administrative support to the H&S Manager and Risk Manager includes handling various tasks such as record-keeping, report preparation, and any other ad hoc duties as required.

Apply here: Health And Safety Clerk

Conclusion

The role of a Health and Safety Clerk is multifaceted, involving a combination of administrative duties, safety compliance, hazard identification, and training. This position is crucial in maintaining a safe working environment and ensuring compliance with health and safety regulations. With the right qualifications, skills, and experience, a Health and Safety Clerk can effectively contribute to the overall safety and well-being of the workplace.

Comprehensive Guide to the Health and Safety Clerk Role in East London, South Africa

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