The Eastern Cape Department of Public Works and Infrastructure invites interested and suitably qualified candidates to apply for the following positions:
Position Details
Position: Admin Officer X8 Posts
Salary: R308 154 per annum (Level 07)
Centres:
- Office Chief Director: Strategy & Systems (Bhisho)
- Reference No: DPWI 112/05/2024
- Office Chief Director: EPWP (Bhisho)
- Reference No: DPWI 113/05/2024
- Office of District Director (Chris Hani)
- Reference No: DPWI 114/05/2024
- Office of Director Infrastructure Research Planning & Systems (Bhisho)
- Reference No: DPWI 115/05/2024
- Office of Director Portfolio Programme & Project Management (Bhisho)
- Reference No: DPWI 116/05/2024
- Office Director: Property Investment & Development (Bhisho)
- Reference No: DPWI 117/05/2024
- Office Director: Property Portfolio & Programme Planning (Bhisho)
- Reference No: DPWI 118/05/2024
- Office Director: Executive Support Services (Bhisho)
- Reference No: DPWI 119/05/2024
Requirements
Applicants must possess the following qualifications and skills:
- National Senior Certificate
- National Diploma NQF Level 6 in Public Management, Public Administration, Office Management, Human Resource Management, Management Assistant, or Administrative Management
- Experience: 1-2 years of relevant experience
- Driver’s Licence: Valid driver’s licence required
Knowledge and Skills:
- Knowledge of Public Finance Management Act (PFMA), Public Service Act, Public Service Regulations, and other applicable legislation in the Public Service
- Strong procurement capabilities
- Collaboration skills
- Communication skills
- Planning and organizing skills
- Computer literacy (Excel, Word, PowerPoint)
- Problem-solving abilities
- Interpersonal and liaising skills
- Ability to work in multidisciplinary teams
- Innovative thinking
- Ability to work under pressure in a fast-paced environment
- High level of confidentiality and ethical standards
- Integrity, team-oriented, energetic, and self-driven confidence
- Influencing skills
Duties
- Provide secretarial and receptionist support services
- Render administrative support services
- Support manager regarding meetings
- Provide administrative support on budget/expenditure trends of the Directorates/Sub-Directorates
- Offer advisory services on management function and institutional governance matters
- Take and type minutes, ensure efficient information flow, liaise with clients, schedule and manage appointments, screen calls
- Compile and submit monthly, quarterly, annual, and management reports
- Assist in technical formatting of submissions for the Chief Director/Director/District Director
- Develop and maintain an efficient filing system
- Coordinate travel arrangements
- Procure office supplies (groceries, stationery, printing supplies)
- Provide logistical support (travel arrangements, conferences, meetings, refreshments, documentation)
- Administer the budget and prepare S&T claims for the Chief Director/Director/District Director
- Follow up on payment of invoices
- Stay updated with relevant Public Service and departmental prescripts/policies
- Maintain the leave register for the office and manage staff leave reconciliations
Enquiries
For further information, contact:
- Ms. S. Zazini: Tel No: (040) 602 4553
- Mr. L. Magqaza: Tel No: (040) 602 4236
e-Recruitment Technical Enquiries:
- Ms. N. Ndawo / Ms. S. Nenene: Tel No: (045) 807 6600
- Email: e-recruitment-bhisho@ecdpw.gov.za
Application Process
Closing Date: 01 July 2024
Application Submission: Applications must be submitted via the provincial e-Recruitment system available at:
Important Notes:
- The system is available 24/7 and closes at 23:59 on the closing date.
- For any challenges with the e-Recruitment system, email your ID Number, profile e-Mail Address, and issue details to: e-recruitment-bhisho@ecdpw.gov.za
- Do not submit CVs to the technical support email address; such applications will be regarded as lost.
- Technical support is available during working hours: (08:00-16:30 Mon-Thurs and 08:00-16:00 on Fri).
- No hand-delivered, emailed, faxed, or posted applications will be accepted.
For Attention: Ms. N. Toni
Application Form: Applications must be submitted on a duly completed New Z83 form (effective 01 January 2021).
Department of Public Works & Infrastructure: Admin Officer X8
