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Executive Clerk Position: Employer Inspection REF NO: HR4/4/8/89

Are you looking for a challenging executive role in the Northern Cape? The Department of Labour is seeking a highly competent Executive Clerk for Employer Audit, based at the Provincial Office in Kimberley. This position offers a competitive salary of R216,417 per annum.

Position Overview

The Executive Clerk will play a critical role in ensuring the smooth operation of the sub-directorate. This includes managing documentation, providing support in Supply Chain Management, and offering Human Resources services. The ideal candidate should have strong organizational and communication skills, along with a high level of computer literacy.

Key Responsibilities

Administrative Support

  • Render administration support services for the sub-directorate.
  • Control the movement of documents and files within the sub-directorate.
  • Maintain an efficient filing and retrieval system for documents.

Supply Chain Management Support

  • Assist in the procurement processes.
  • Ensure that all supply chain procedures are followed meticulously.
  • Manage inventory and keep track of office supplies.

Human Resources Support

  • Support HR-related activities within the sub-directorate.
  • Assist in the recruitment process by coordinating interviews and managing candidate documentation.
  • Ensure compliance with employment equity plans to promote representativity.

Essential Requirements

Education

  • Matriculation/Grade 12/Senior Certificate is mandatory.

Knowledge and Skills

  • Proficient in administrative procedures related to office management.
  • Ability to operate office equipment such as fax machines and photocopiers.
  • Data capturing skills are essential.
  • Excellent planning and organizing abilities.
  • Strong communication skills.
  • High level of computer literacy.
  • Assertiveness and the ability to prioritize tasks effectively.
  • Capable of working under pressure.

Behavioral Attributes

  • Assertiveness: Ability to confidently manage tasks and take initiative.
  • Prioritization: Ability to effectively prioritize multiple tasks to meet deadlines.
  • Stress Management: Capability to work efficiently under pressure.

Application Process

Interested candidates are required to submit their applications quoting the relevant reference number (HR4/4/8/89). Applications must be submitted using the new Z83 form, obtainable from any Public Service Department or online at www.gov.za/documents.

Submission Details

  • Address: Chief Director: Provincial Operations, Private Bag X 5012, Kimberley, 8301
  • Physical Submission: Cnr Compound and Pniel Road, Kimberley
  • Contact: Mr. IS Vass, Tel: 053 838 1702

Important Information

Equity and Representation

The Department aims to promote equity through the filling of this position. Candidates whose appointment will enhance representivity in terms of race, gender, and disability in line with the Department’s Employment Equity Plan will be given preference.

Closing Date

  • The closing date for applications is 01 July 2024 at 16:00.

Attachments and Documentation

  • All attachments for online applications must be in PDF format and combined into one file.
  • Indicate the correct job title and reference number in the subject line of your email.
  • Use the correct email address associated with the post. Failure to do so will result in disqualification.

Application Instructions

  • Applications must be submitted on the new Z83 form. Incomplete, initialed, and unsigned forms will be disqualified.
  • A recently updated comprehensive CV is required.
  • Only shortlisted candidates will need to submit certified copies of qualifications and other related documents.
  • Foreign qualifications must be accompanied by a SAQA evaluation report.

Selection Process

  • Suitable candidates will undergo a personnel suitability check including criminal record, citizenship, credit record checks, qualification verification, and employment verification.
  • Shortlisted candidates will be subjected to a technical competency exercise.
  • The successful candidate will be required to sign a performance agreement.

Equal Opportunity Employer

The Department is an equal opportunity affirmative action employer. Employment decisions will be informed by the Department’s Employment Equity Plan, aiming to promote equity through the filling of this post.

Executive Clerk Position: Employer Inspection REF NO: HR4/4/8/89

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