The Overberg Water Board invites interested and suitably qualified candidates to apply for the position of Admin Clerk, based in Somerset West, Western Cape.
Position: Admin Clerk
Location: Somerset West, Western Cape, South Africa
Reference Number: OWOPS7
Closing Date: Not Specified
Qualifications and Experience
- Matric
- Diploma/Certificate in Office Administration or Secretarial Studies
- Computer literacy
- Unendorsed driver’s license
- 2 years of relevant experience
Duties and Responsibilities
- Type documentation such as agendas, reports, memorandums, letters, and minutes of meetings (Management/Health and Safety).
- Provide secretarial and administrative support, including filing and diary management.
- Schedule appointments and confirm dates, times, and locations.
- Arrange flights, accommodation, and transport as needed.
- Serve as the receptionist for the Office Manager, handling calls, faxes, emails, and welcoming visitors to maintain a professional image.
- Organize training logistics, including transport and accommodation, obtain quotations, arrange payments, and confirm dates and times.
- Maintain and update files related to training projects, documentation, and contracts.
- Process orders, obtain quotations, and send for payment.
- Liaise with clients and employees, providing necessary information.
- Monitor budget allocations and ensure adherence to administrative and financial procedures.
- Manage orders and payments related to infrastructure needs.
- Update the data bank with information on completed projects.
- Prepare and file reports on stock received and distributed.
- Maintain office management information for the asset register.
- Compile and send monthly reports to Emanti Management, Ninhamshand, and DWAF, and file accordingly.
- Prepare agendas and take minutes for Health and Safety meetings.
- Obtain and file water quality reports from Operations Managers.
- Keep the Bluedrop System (BDS) of the DWA updated.
- Update process controllers’ qualifications and scheme data on the Bluedrop system.
- Type policies and Standard Working Procedures (SWPs) related to safety and water quality.
If you meet the qualifications and experience listed above and are interested in contributing to the Overberg Water Board, please apply.
To apply, submit your application through our Career Page at www.groupcareers.co.za. If you do not hear from us within six weeks of the closing date, please consider your application unsuccessful.
Overberg Water Board: Admin Clerk
