Are you looking for a satisfying career in Human Resources? The Department of Labour is inviting applications for two Personnel Officer positions at the Compensation Fund in Pretoria. This position offers a competitive salary of R216,417 per annum.
Position Overview
The Personnel Officer will play a vital role in managing employee records and administering various HR functions. This includes overseeing leave of absence, enforcing conditions of service and employee benefits, and conducting physical verification of employees.
Key Responsibilities
Administer Leave of Absence
- Manage and process leave applications.
- Ensure accurate recording and tracking of leave days.
- Address any discrepancies or issues related to employee leave.
Implement Conditions of Service and Employee Benefits
- Administer employee benefits including medical aid and pension fund.
- Ensure compliance with policies and procedures related to employee benefits.
- Provide guidance and support to employees regarding their benefits.
Administer Termination of Service
- Process termination documentation.
- Conduct exit interviews.
- Ensure all termination procedures are followed.
Safekeep HR Records
- Maintain accurate and up-to-date HR records.
- Ensure confidentiality and security of employee information.
- Manage the filing and retrieval system for HR documents.
Conduct Physical Verification of Employees
- Verify the presence and status of employees.
- Update employee records based on verification results.
- Address any discrepancies identified during verification.
Essential Requirements
Education
- Grade 12 certificate
- A three-year qualification in Human Resource Management (NQF level 6)
- Certificate in introduction to PERSAL system (added advantage)
Knowledge and Skills
- Understanding of Compensation Fund objectives and business functions
- Knowledge of relevant policies, procedures, and processes
- Familiarity with Stakeholders and customers (Batho Pele Principles)
- Competence in Required IT Knowledge
- Knowledge of COIDA Act, Public Service Act, OHS Act, PFMA, and National Treasury Regulations
- Proficient in Business Writing Skills, Data Capturing, Data and records management, and Telephone etiquette
Behavioral Attributes
- Assertiveness: Ability to confidently manage tasks and take initiative.
- Prioritization: Ability to effectively prioritize multiple tasks to meet deadlines.
- Stress Management: Capability to work efficiently under pressure.
Application Process
Interested candidates are required to submit their applications quoting the relevant reference number (HR 5/1/2/3/78). Applications must be submitted using the new Z83 form, obtainable from any Public Service Department or online at www.gov.za/documents.
Submission Details
- Address: Chief Director: Corporate Services, P O Box 955, Pretoria, 0001
- Physical Submission: 167 Thabo Sehume & Madiba Street, Delta Heights Building
- Email Submission: Jobs-CF22@labour.gov.za
- Contact: Mr. ST Thamaga / Ms. A Nel, Tel: (012) 406 5701/5723
Important Information
Equity and Representation
The Department aims to promote equity through the filling of this position. Candidates whose appointment will enhance representivity in terms of race, gender, and disability in line with the Department’s Employment Equity Plan will be given preference.
Closing Date
- The closing date for applications is 01 July 2024 at 16:00.
Attachments and Documentation
- All attachments for online applications must be in PDF format and combined into one file.
- Indicate the correct job title and reference number in the subject line of your email.
- Use the correct email address associated with the post. Failure to do so will result in disqualification.
Application Instructions
- Applications must be submitted on the new Z83 form. Incomplete, initialed, and unsigned forms will be disqualified.
- A recently updated comprehensive CV is required.
- Only shortlisted candidates will need to submit certified copies of qualifications and other related documents.
- Foreign qualifications must be accompanied by a SAQA evaluation report.
Selection Process
- Suitable candidates will undergo a personnel suitability check including criminal record, citizenship, credit record checks, qualification verification, and employment verification.
- Shortlisted candidates will be subjected to a technical competency exercise.
- The successful candidate will be required to sign a performance agreement.
Equal Opportunity Employer
The Department is an equal opportunity affirmative action employer. Employment decisions will be informed by the Department’s Employment Equity Plan, aiming to promote equity through the filling of this post.
Personnel Officer (2x Posts) REF NO: HR 5/1/2/3/78
