Preface
The Nelson Mandela Bay Municipality, a crucial executive region in South Africa, is inviting applications from highly qualified candidates for the position of Admin Assistant. This opportunity is based in the vibrant city of Port Elizabeth, Eastern Cape, and offers a competitive salary package along with numerous benefits.
Position Overview
Title: Admin Assistant
Department: Corporate Services Directorate
Location: Port Elizabeth, Eastern Cape
Salary Range: R327 600 – R455 460 per annum (Basic salary only, excluding benefits)
Position Code: 240420
Qualifications and Experience
Candidates interested in this role must meet the following qualifications and experience requirements:
- Educational Qualifications: A relevant tertiary qualification.
- Driver’s Licence: A valid Code EB driver’s licence.
- Experience: One to two years of relevant experience in an administrative role.
Key Attributes and Competencies
To succeed in this role, the candidate must possess the following attributes and competencies:
- Knowledge of Budget and Procurement Procedures: Proficiency in budget and procurement procedures and policies, specifically within a municipal environment.
- Problem-Solving Skills: Ability to effectively resolve issues and challenges that arise in a dynamic work environment.
- Supervisory Skills: Capability to oversee and guide junior staff members.
- Report-Writing Skills: Proficiency in drafting clear and comprehensive reports.
- Communication Skills: Excellent oral and written communication skills in English.
- Attention to Detail: Strong focus on accuracy and thoroughness in all tasks.
Job Purpose and Responsibilities
The primary purpose of the Admin Assistant is to provide comprehensive administrative support and office management services within the Executive Director’s Office. The role involves:
- Tender Preparation: Organizing preparatory requirements related to tenders, including the submission of necessary information to support tender evaluation and adjudication processes.
- Record Maintenance: Updating and maintaining various records and registers to ensure accurate and accessible information.
- Documentation: Completing and submitting procedural documentation required for processing various administrative tasks.
- Secretarial and Reception Services: Providing secretarial support and managing reception duties to facilitate smooth office operations.
Selection Process
As part of the rigorous selection process, candidates may undergo various assessments to evaluate their suitability for the role. This includes:
- Pre-employment Screening: Background checks to verify credentials and experience.
- Medical Examination: Health assessments to ensure fitness for duty.
- Security Vetting: Security checks to ensure candidates meet the municipality’s standards.
- Psychometric Assessment: Evaluation of psychological attributes relevant to the role.
Fringe Benefits
The Nelson Mandela Bay Municipality offers a comprehensive benefits package to its employees, which includes:
- Retirement Fund: Membership in a Retirement Fund to secure financial stability post-retirement.
- Medical Aid Scheme: Access to a Medical Aid Scheme for healthcare needs.
- Group Life Assurance Scheme: Coverage under a Group Life Assurance Scheme for life insurance benefits.
- Housing Subsidy: Participation in a Housing Subsidy Scheme to assist with accommodation costs.
- Car Schemes: Access to Car Schemes subject to specific conditions.
- Leave Benefits: Entitlement to normal leave and sick leave as per municipal policies.
Application Procedure
Interested candidates must submit their applications online via the municipal website at www.nelsonmandelabay.gov.za. The application process is entirely digital, and applicants are encouraged to apply well before the closing date to address any potential issues.
Or Apply here: Admin Assistant
- Submission Deadline: 12 July 2024
- Online Application: Navigate to the ‘Vacancies’ section on the municipal website to access the necessary documentation and submit applications.
Please note that hand-delivered or mailed applications will not be accepted.
Nelson Mandela Bay Municipality: Admin Assistant Position
