Sappi invites interested and suitably qualified candidates to apply for the position of Administration Clerk based in Pietermaritzburg, KwaZulu-Natal.
Position: Administration Clerk – Khulisa
Location: Pietermaritzburg, South Africa
Location Detail: Forestry – Victoria Country Club Estate
Department: Forest Projects
Closing Date: 19 August 2024
Job Opportunity
We are hiring!
We are on the lookout for an Administration Clerk – Khulisa to provide efficient administrative support, ensuring that Khulisa is optimally and efficiently run, and that administrative functions in the relevant area are effectively overseen and maintained.
Responsibilities
As an Administration Clerk – Khulisa, you will be responsible for:
- Facilitate and manage Khulisa bookings for meetings, seminars, and conferences by coordinating all aspects such as venue, logistics, and catering according to management requirements.
- Attend monthly Management meetings, collate the presentation, compile and distribute agenda and minutes according to agreed standards.
- Maintain archives from all Khulisa regional offices and liaise with Document Warehouse for archiving documents when required.
- Initiate request for proposals (RFP) process on e-Cams/Ariba for new/renewal contract requests by uploading the contract information packs from service providers onto systems to ensure that no business transaction occurs without a legal agreement in place.
- Load and track contract approval process flow on systems to ensure effective and timely completion of agreements and service providers receive accurate feedback.
- Print and/or distribute copies of all contracts to contractors and suppliers, ensuring the signed original is posted to the Legal department.
- Maintain and upload contractor rates on Forcelink to ensure work orders are timely done by forestry staff.
- Generate SAP payment requisitions and ensure purchase requisitions, order numbers, and invoices are processed to ensure that vendors are paid in line with company policy and internal procedures.
- Ensure invoices are submitted within 30 days upon request of order number by the requestor and finalize the transaction on SAP for payment so that costs are submitted within the same month of the transaction.
- Provide back-office support and administrative function to Forcelink users’ queries logged through IT Helpdesk by liaising with various business units and external stakeholders to ensure issues are resolved timely.
- Conduct recorded monthly safety inspections of the facilities and equipment.
- Assist in managing company assets by keeping an up-to-date asset register through log inventory register and conducting regular recorded asset inspections and housekeeping by regularly visiting the training centers and updating to control all assets and stocks.
- Assist in the completion of asset disposal and Capex application using the electronic Capex system for requests to be approved.
- Assist in preparing monthly reports by consolidating and editing the report documents to ensure effective communication to senior management.
- Assist in consolidating weekly & monthly statistics by drawing operations reports on Forcelink and updating weekly/monthly reports on MS Teams, and circulating reports to senior management.
- Assist with administering the action log system and follow-up and close-out actions.
Requirements
- Matric/Grade 12 qualification
- An Administration-related qualification is preferable
- Minimum of 2 years of relevant experience
- Strong computer literacy (Word, Excel, PowerPoint)
- SAP knowledge is an advantage
- Valid Code EB Driver’s license
Benefits
- Opportunity to work within a global organization that continues to thrive in a rapidly changing world even after 80 years of existence.
- Learning and development programs to fast-track your career within Sappi.
- Opportunities to travel (dependent upon the role).
- Market-leading leave benefits.
- Employee wellbeing benefits.
Apply Here: Administration Clerk – Khulisa
Closing Date: 19 August 2024
Sappi: Administration Clerk – Khulisa
