Heineken Beverages, a global leader in brewing and distributing premium beverages, is seeking to recruit a highly skilled and motivated Admin Clerk to join its supply chain team in Springs, Gauteng. This position is vital in ensuring that administrative processes are executed efficiently and aligned with the company’s high operational standards. Admin Clerks play a key role in supporting the manufacturing division, ensuring smooth coordination between production activities and supply chain management.
Position Overview
Job Title: Admin Clerk
Location: Springs, Gauteng
Reference Number: 119528
Job Grade: 5
Reporting To: Packaging Controller
Department: Manufacturing – Supply Chain
Contract Type: Permanent
The Admin Clerk will provide administrative support to the supply chain and manufacturing functions. Working closely with the Packaging Controller, this role is critical in maintaining Heineken’s operational excellence in its packaging environment.
Key Responsibilities
In this position, the Admin Clerk will be responsible for a variety of tasks within the supply chain and manufacturing divisions:
1. Governance of Administrative Tasks
Ensure proper governance of all general administrative tasks, adhering to Heineken’s policies and procedures.
2. Production Orders and Material Management
Oversee the confirmation of production orders and ensure bulk material issuing is verified. Accurately allocate machine and labour hours, providing real-time data that ensures seamless operations and minimises discrepancies.
3. Compliance with ICC Processes
Ensure compliance with all Internal Control Compliance (ICC) processes and procedures, adhering to Heineken’s strict quality and governance standards.
4. Budget Preparation and Reporting
Assist in budget preparations and generate comprehensive weekly and monthly reports on key performance indicators (KPIs). Reports will cover unplanned downtime, material losses, write-offs, and water consumption, among other critical metrics in the production environment.
5. PPE and Operational Expenditure Management
Assist with the ordering and management of Personal Protective Equipment (PPE), stationery, and other operational and capital expenditures, ensuring that all production needs are met in a timely and cost-effective manner.
6. Support in Total Productive Maintenance (TPM) Implementation
Assist in implementing Total Productive Maintenance (TPM) initiatives within the production environment, ensuring the system operates efficiently and supports the overall goals of the supply chain function.
7. Monitoring Production Order Variances
Monitor and report on production order variances, helping the company identify discrepancies and adjust processes to maintain efficiency.
Required Qualifications and Experience
1. Educational Background
Applicants must have at least a Grade 12 qualification. A further certificate or diploma in a related field such as business administration or logistics would be advantageous.
2. Experience in Production or FMCG Environment
A minimum of 1-2 years of experience working in a production or Fast-Moving Consumer Goods (FMCG) environment is highly advantageous. Understanding the complexities of supply chain and production processes is essential for success in this role.
3. Proficiency in Microsoft O365 and SAP ERP
The ideal candidate will be computer literate, with advanced skills in Microsoft Excel and other O365 packages. Working knowledge of SAP ERP, especially in a packaging environment, will be considered a major advantage.
4. Strong Numerical Aptitude
This role requires a strong numerical aptitude to handle detailed reports, budgets, and production variances. Precision in managing and interpreting numerical data is crucial.
5. Communication and Time Management Skills
Excellent communication skills are essential as the Admin Clerk will liaise with various departments. Effective time management is crucial in balancing multiple tasks and responsibilities.
6. Interpersonal and Leadership Qualities
A successful Admin Clerk must exhibit strong interpersonal and persuasive skills to ensure tasks are completed promptly and in line with company expectations. They should also have a strong personality, be innovative, self-driven, and capable of working under pressure.
7. Flexibility in Working Hours
The ideal candidate should be willing to work overtime based on operational requirements. Flexibility in adapting to the changing needs of the manufacturing environment is important.
Commitment to Diversity and Equal Opportunities
Heineken Beverages is committed to fostering an organisational culture that values inclusion and diversity. As part of its approved Employment Equity Plan, the company encourages applications from candidates of all backgrounds, including individuals with disabilities. Heineken believes that a diverse workforce contributes to a richer workplace and higher performance. All applicants must be fully eligible to live and work in South Africa to be considered for this role.
Application Process
Interested and qualified candidates are invited to submit their applications by 12 September 2024. This is a unique opportunity to be part of one of the world’s leading beverage companies, where the successful candidate will have the chance to grow and develop within a dynamic and innovative environment.
Apply Here: Admin Clerk – Springs
Heineken Beverages (South Africa): Admin Clerk Position in Supply Chain
