Umalusi: Administrative Assistant Position

Umalusi is inviting qualified and interested candidates to apply for the following position:

Position:

Administrative Assistant: Travel
(Business Unit: Finance & Supply Chain Management)
Reference Number: CS/09/02

Salary:

R222 957 per annum

Closing Date:

October 16, 2024

Requirements:

• Must hold a Senior Certificate with Accounting as a subject or an equivalent qualification.
• A post-matric certificate in financial management or a related field is an added advantage.
• Computer literacy (Internet, Excel, PowerPoint, Microsoft Word) and basic bookkeeping skills are essential.

Additional Requirements:

• Knowledge of public administration, the Public Finance Management Act (PFMA), Treasury Regulations, budgeting, expenditure control, and related legislation.
• Familiarity with procurement procedures and administrative processes, along with the ability to interpret policies.
• Strong attention to detail.
• Ability to work under pressure.
• Ability to provide advice to end users on contract-related matters.

Main Duties:

• Coordinate travel arrangements for employees.
• Prepare monthly creditor reconciliations.
• File source documents in creditors’ files.
• Process and manage claims.
• Prepare payment requests and assist with booking airfares and car rentals.
• Ensure that bookings comply with Treasury regulations and cost containment instructions.
• Assist with resolving audit queries.
• Perform other duties as delegated by the Finance Manager.

Equal Opportunity:

Umalusi is committed to equal opportunity and affirmative action employment. Appointments will be made in line with the organization’s Employment Equity Plan to promote diversity. Applications from Coloured, Indian, White males or females, and individuals with disabilities are encouraged.

Application Notes:

• Correspondence will be limited to shortlisted candidates.
• Umalusi reserves the right not to make an appointment.
• Incomplete applications, including the failure to submit the fully completed Umalusi application form (not Z83) and CV (excluding supporting documents), will result in disqualification.

How to Apply:

Applications must be sent via email to Recruit.adminfin@umalusi.org.za.

Closing Date: October 16, 2024.

Download application form

Umalusi: Administrative Assistant Position