Sefako Makgatho Health Sciences University (SMU): Administrative Officer (1 Position)
Position Title: Administrative Officer
Reference Number: 116/2024/JSM/P12
Department: Anatomical Pathology
Closing Date: 27 November 2024
Sefako Makgatho Health Sciences University (SMU) invites qualified candidates to apply for the position of Administrative Officer in the Department of Anatomical Pathology, School of Medicine. This role provides essential support to the department through daily administration, maintenance, and coordination, ensuring effective operations and student support.
Minimum Requirements
- Education: Matric/Grade 12 and a 3-year diploma or degree in Office Management, Office Administration, or Records Management and Archiving.
- Experience: At least 3 years of relevant experience in office or committee administration.
- Skills:
- Working knowledge of the ITS system for entering student assessment marks.
- Experience in agenda preparation, recording minutes, and follow-up on action lists.
- Familiarity with online platforms such as Blackboard Collaborate, Zoom, and Microsoft Teams.
Key Competencies
- Professional knowledge and attention to detail.
- Strong report writing, communication, and presentation skills.
- Interpersonal skills and problem-solving ability.
- Client service orientation.
- Ability to work under pressure, meet deadlines, and maintain confidentiality.
Key Performance Areas
- Compile and maintain class lists, ensuring updates for staff.
- Monitor student movement throughout the year.
- Coordinate logistics for academic programs, including venue arrangements for lecturers.
- Input and manage undergraduate assessment marks in the ITS system, preparing necessary reports.
- Conduct student registration, monitor performance, and identify students needing support.
- Administer exemptions, recognition of prior learning, and undergraduate exam reports.
- Maintain and ensure quality assurance of student records and official university results.
- Assist with student queries and contribute to SMU’s institutional culture and development.
- Perform additional duties as assigned by the Head of Department (HOD) of Anatomical Pathology.
Application Instructions
Applications should include:
- A comprehensive curriculum vitae.
- Certified copies of qualifications.
- Contact details for three referees.
Submission: Quote the reference number and email your application, addressed to Mr. JS Mahlaola, to hr.recruitment4@smu.ac.za.
Note: Foreign qualifications must be evaluated by the South African Qualifications Authority (SAQA).
Important: Applications submitted through employment agencies will not be considered. Incomplete applications may result in disqualification.
Equal Opportunity: SMU is an Equal Opportunity and Affirmative Action Employer. Only shortlisted candidates will be contacted. If you have not been contacted within 30 days of the closing date, please consider your application unsuccessful.
Sefako Makgatho Health Sciences University (SMU): Administrative Officer (1 Position)
