City of Johannesburg: Administrative Assistant (Fixed-Term Contract)

Department: Group Governance

Branch: Management Support Services

Location: 33 Hoofd Street, Braampark

Remuneration: R18,365.32 per month (basic salary, no benefits)

Vacancy Bulletin: STC 010/2025

Closing Date: 18 June 2025

About the City of Johannesburg:

The City of Johannesburg is seeking a qualified and motivated Administrative Assistant to join the Group Governance department on a fixed-term contract basis. The ideal candidate will provide comprehensive administrative support to ensure the smooth and efficient operation of the unit.

Responsibilities:

• Render administrative and support services in Group Governance, such as information management.
• Ensure adequate support is available to keep business processes running smoothly and efficiently.
• Complete tasks on time and in a quality manner without much oversight.
• Assist with the coordination, repairs, and maintenance of telecommunication requirements.
• Assist with asset inventories.
• Transport restricted documents, dealing with all types of sensitive and confidential information, by hand.
• Provide logistical support in terms of asset management, fleet services, management of telephones and cellphones, maintenance issues, and procurement duties.

Minimum Requirements:

• Matric/Grade 12.
• Office Administration Certificate.
• Computer Literacy — MS Office Applications (Word, Excel, Teams).
• 1–3 years of relevant experience.

Leading Competencies:

• Computer literacy (MS Office Packages, including MS Teams, Word, and Excel).
• Good communication and writing skills.
• Ability to handle the demands of various personality types.
• Strong professional and positive demeanor.
• Good command of the English language and negotiations.

Core Competencies:

• Basic knowledge of administrative support concepts and functions.

How to Apply:

Interested candidates MUST apply online through the City of Johannesburg application portal. Please use Google Chrome for the best experience.

Application form

Important Information for Applicants:

• Application Form Details: When completing the online application form, please ensure you have the following information readily available:
  • The position you are applying for: Administrative Assistant
  • Circular/Reference number: STC 010/2025
  • Name of the Municipality: City of Johannesburg
• Attachments: You will be required to upload the following documents:
  • CV/Portfolio
  • Certified copy of South African Identity Document (ID)
  • Certified copies of qualifications (including Matric/Grade 12 certificate and Office Administration Certificate)
  • “Other” Attachments (if applicable): Include any other relevant documents such as a valid driver’s license, proof of residential address, or certified work permit (if applicable).
• Declaration: You will be required to declare that all information provided is true and correct.
• Consent: By submitting your application, you consent to the City of Johannesburg using your personal information for recruitment and selection purposes.
• Risk Checks: Shortlisted candidates will be subject to the following risk checks:
  • Credit Record
  • CV validation
  • Employment record verification
  • Criminal check
  • Identity validation
• Equity Statement: The City of Johannesburg is an equal opportunity employer and applies the principles of employment equity as per national legislation and policy guidelines. Preference will be given to previously disadvantaged groups, including those with disabilities, in accordance with the approved Employment Equity Plan.
• Notification: If you have not received notification of appointment/response within six (6) weeks of the closing date, please consider your application unsuccessful.

Important Considerations from the Application Form:

• The application form asks about your disciplinary record and criminal record. Be prepared to provide accurate details if you answer “yes” to either question.
• The application form asks about professional memberships. Have details (professional body, membership number, expiry date) ready if applicable.
• The form asks about your last position(s) held and the reason for leaving, your current employer, and a brief description of your profile.
• The form requires you to list references (name, relationship, telephone number, mobile number, and email). Have this information prepared.

City of Johannesburg: Administrative Assistant (Fixed-Term Contract)