POST 33/40 : ADMINISTRATION CLERK: PRODUCTION (INTAKE AND ANALYSIS) REF
SALARY : R202 233 per annum (Level 05)
CENTRE : Military Ombud Office, Eco Park Highveld, Centurion.
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. Possession of a Light
vehicle (EB) license will be an added advantage. Special requirements (Skills
needed): Flexibility, Proficiency in Microsoft Office Suits, Excel. Professional
attitude and appearance. Solid written and verbal communication skills.
Excellent organizational skills. Good telephone etiquette; Sound organizational
skills; High level of reliability; Ability to act with tact and discretion.
- Read Tips for a Successful Interview
DUTIES : The successful candidate will be reporting to the Business Unit Manager,
performing the following core functions: Provide assistance with tasks that
contribute to the Office
s success. Provide secretarial, receptionist and clerical support to the Director. Handle documents with the utmost discretion. Receive and make telephone calls on behalf of the Director Intake and Analysis. Manage diary and arranging of access and parking for Director Intake and Analysis. Provide Secretarial duties for meetings including hosting support. Arrange and coordinate travel arrangements and claims. Manage communications, in terms of screening and answering calls and responding to emails. Manage DIAs correspondence, which is incoming and outgoing, filing,
faxing, photocopying and tracking of documents. Write correspondence (i.e.
submissions internal memos, letters and reports. Update stakeholder contact
details. Make entries and update data base/case management systems for the
Director and the Office. Manage complaints allocation register to DIA. Respond
to complainant and other enquiries and providing complaint information.
Support members of the directorate in the execution of their daily tasks.
Collaborate with other directorates to ensure seamless workflow. Receive and
compile monthly and quarterly statistical requirements for the Director. Manage
asset register for the Directorate. Keep control of pool equipment and DIA
cutlery, crockery and perishable food items. Purchase basic goods and
services in line with procurement prescripts (e.g stationery and refreshments).
Operate and ensure good working condition of equipment like fax machines
and photocopiers. Ensure safe working environment by reporting OHS
shortcomings to the Director. Perform over and above tasks. Remain up to date
with regard to prescripts/policies and procedures applicable to his/her work to
ensure efficient and effective support to the Directorate.
ENQUIRIES : Ms J. Dicker/Ms N. Kitsile Tel No: (012) 676 3840/2
APLICATIONS : Military Ombud, Private Bag X163 Centurion 0046, or may be hand-delivered
to Block C4, 349 Witch Hazel Ave, Eco Origin, Highveld 0157 or email to
CLOSING DATE : 06 October 2023 (Applications received after the closing date and faxed copies
will not be considered).
NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from
any Public Service Department office i.e effective 01 January 2021 or on the
DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an
application be received using incorrect application employment form Z83, it will
be disqualified, which must be originally signed and dated by the applicant and
which must be accompanied by a detailed CV only (with full particulars of the
applicants’ training, qualifications, competencies, knowledge & experience).
Only shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months. Failure to comply with the above
instructions will result in applications being disqualified. Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted. The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. Applicants
who do not receive confirmation or feedback within 3 (three) months after the
closing date, please consider your application unsuccessful. Due to the large
volume of responses anticipated, receipt of applications will not be
acknowledged and correspondence will be limited to short-listed candidates
only. For more information on the job description(s) please contact the person
indicated in the post details. Successful candidates will be appointed on
probation for the period of twelve (12) months in terms of the prescribed rules.