Position: Executive Assistant
Location: Bathu Group HQ
Reports to: Managing Director & Group Chief Executive Officer
Occupational Level: Skilled Professional
Application Deadline: 11 November 2024
Role Purpose
Bathu Group is seeking a dedicated Executive Assistant to provide high-level executive and administrative support to the Managing Director and Group CEO. This role involves:
- Efficient management of internal and external stakeholders
- Expert planning and organization of meetings and appointments
- Handling confidential documents
- Coordinating executive events
Maintaining confidentiality and strict adherence to company policies are essential.
Key Responsibilities
- Confidential Management:
- Handle highly confidential matters with absolute discretion, especially those affecting global operations.
- Calendar Management:
- Organize and maintain daily calendars for meetings and events to optimize scheduling and time management.
- Document Preparation:
- Prepare a wide range of documents, including presentations, reports, and correspondence, using Microsoft Word, Excel, PowerPoint, and Keynote.
- Communication Support:
- Assist in drafting and editing communications for external stakeholders, including memos, emails, reports, and presentations.
- Draft articles and other communications on behalf of C-suite executives.
- Meeting Coordination:
- Record and maintain accurate minutes of meetings.
- Strategic Collaboration:
- Collaborate with the Strategic Initiatives team to support C-suite activities.
- Travel and Expense Management:
- Arrange executive travel and accommodations.
- Oversee expense reporting.
- Call and Message Screening:
- Screen incoming calls and messages, responding or directing inquiries as appropriate.
- Time Management:
- Display excellent communication and time-management skills, consistently meeting deadlines.
- Adaptability:
- Thrive in a fast-paced environment and take on additional duties as assigned by executives.
- Internal and External Communications:
- Draft internal announcements, board materials, and communications for external partners.
- Contact Management:
- Manage the Executive’s contacts and assist with presentations and research projects.
- Responsive Communication:
- Respond promptly to emails, texts, and calls, including those received outside regular business hours.
Qualifications and Skills
(Optional Section: Include if applicable)
- Proven experience as an executive assistant or in a similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite and Keynote
- Ability to handle sensitive information with confidentiality
How to Apply
If you are detail-oriented, proactive, and thrive in a dynamic environment, we encourage you to apply!
Apply here: Executive Assistant
Apply Now and become a vital part of the Bathu Group team!
Bathu Group (Pty) Ltd is Hiring!
